A Leaders Guide to the 4 Week Challenge

The Purpose

The purpose of the 4 Week challenge is for parents to see & experience Scouting first hand. The four week challenge should be used with existing parents in a similar way to taster weeks in new Groups.

The four weeks should showcase how easy it can be to help, show adults its fun and gradually build a relationship between the leadership team and the new adults gradually increasing their involvement in the programme across four weeks.

The young people’s programme when running the four week challenge should be carefully considered so that the new adults are involved in the programme. For example small group activities are good where adults are needed to help facilitate.

It is important existing adults are positive, welcoming & friendly and open to new members joining the team. This is not hard a ‘sell’ in the early weeks- you don’t want to scare new adults off!

Adults taking part in the four week challenge would not normally wear uniform but it might be nice to give them a group Necker, and a Scouting name if used in your section.

Communication between meetings is important this could be done by email or text. Just a quick thanks and reminder of what to expect with next week’s programme can make a huge difference to
making a new adult feel welcome.

DBS & Membership

Most adults taking part in the four week challenge will not be current members of the Scout Association nor hold a Scouting disclosure (DBS) check. Therefore like all “none DBS” adults it is important you have enough current volunteers present to make sure you have ‘Sight and Sound’ of the new adult at all times. If your programme or venue is not appropriate for your team to have ‘sight and sound’ of the new volunteer at all times you should register them as an occasional helper and obtain a Scouting disclosure prior to the start of the challenge.

On the first evening the new volunteer should be given a yellow card and be familiarised with the venue. It would be a good idea to meet them before the start of the section meeting. If the new volunteer continues to volunteer beyond week 4 it is important that they are registered on compass and their DBS is in progress.

The four weeks

Week 1 – Come along and see what we get up to

Make sure you are prepared and ready to meet the new volunteer, invite them along before the Section start time so they have chance to familiarise themselves with the venue and the programme as well as meet the team. You should be prepared to involve the new volunteer in the activities but don’t expect them to run anything yet.

Week 2 – Start to help out

Building on week one, hopefully the new volunteer is starting to feel part of the Team. Make an effort to involve them in the activities and let them lead on small tasks (Maybe running an activity base or game). At the end of this week ask them to come prepared to run something next week.

Week 3 – Get a little more involved (maybe even run an activity)

Hopefully your new volunteer is now becoming part of the team. Involve them in everything happening in the evening and encourage them to take the lead on an activity which hopefully they have planned and organised (Possibly with your help).

Week 4 – by now, you’ll know if Scouting is for you

During week 4- set time aside during meeting with adults to find out how they have found it, if they enjoyed it, feedback for if it’s repeated in future, if they would be interested in helping again and how? If they do want to become a leader on this evening the new volunteer should be registered on Compass and their disclosure (DBS) check application completed if this has not already been completed.

Some kind of thank you should be given to the new volunteer on week four regardless of whether or not the wish to continue volunteering with the group. To help with this a certificate is available to download via the new Brand Centre

What’s Next?

So the four week challenge is complete and your new volunteer has agreed to continue volunteer what’s next?

This is just the beginning of an adult’s journey into Scouting it is really important that we put just as much effort into the welcome and induction of new adults as we did into the 4 week challenge. Depending on the role the new volunteer has applied for the correct appointment process should be followed this will usually mean making an appointment with the appointments advisory committee. It is also good practice to find a mentor for the new adult who can guide and support them through the first few months. Getting started training is a priority and can be completed via E-Learning and Getting Started Courses.

How do i start the 4 week challenge?

Its easy, visit the brand centre and customise the 4 week challenge posters and flyers, send it home with your young people and look forward to family members wanting to get involved! You should also chat with parents/family members at the beginning and end of your section night.